Privacy & Cookies Policy

Introduction

Prospect Law Ltd (“we”, “us”, or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard personal data, as well as your rights in relation to that data.
If you have any questions regarding this policy, please contact our Data Protection Compliance Officer:

Edmund Robb
Regus House, Pegasus Business Park, Castle Donington, Derbyshire DE74 2TZ
Email: er@prospectlaw.co.uk
Telephone: +44 (0)20 7947 5354

Data Protection and Our Responsibilities

We process personal data in accordance with the Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR) (together, “Data Protection Legislation”).

Prospect Law Ltd acts as the “data controller”, meaning we determine how and why personal data is processed. We are committed to responsible and ethical data handling, consistent with good governance and ESG principles.

Scope of This Policy

This Privacy Policy applies to personal data collected through:

our website;
communications and correspondence;
events, seminars, webinars, and conferences;
marketing activities and business development;
professional contacts, referrals, and third-party introductions.

This includes personal data relating to clients, prospective clients, suppliers, business contacts, and other individuals we engage with in the course of our business.

Information We Collect

We may collect and process the following types of personal data:

contact details (such as name, email address, postal address, and telephone number);
professional information (such as job title, employer, and business contact details);
information provided through enquiries or correspondence;
technical data, including IP addresses and website usage data.

We may also obtain personal data from publicly available sources, such as company websites, professional directories, and industry publications.

How We Use Your Information

We use personal data for the following purposes:

to provide legal services and manage our relationship with you;
to respond to enquiries and communications;
to improve our website and services;
to send relevant legal updates, publications, and event invitations;
to manage and deliver events, seminars, and webinars;
to support business development and maintain professional relationships; and to comply with legal and regulatory obligations.

You may opt out of receiving marketing communications at any time.

Legal Basis for Processing

We rely on one or more of the following lawful bases under Data Protection Legislation:

Consent – where you have given clear consent for us to process your personal data;
Legal obligation – where processing is necessary to comply with legal requirements;
Legitimate interests – where processing is necessary for our legitimate business interests, provided these are not overridden by your rights.

Sharing Your Information

We may share personal data with trusted third parties, including:

IT and system service providers;
document storage and cloud service providers;
professional advisers such as accountants and auditors;
organisations assisting with communications and events.

We may also disclose personal data where required by law or regulatory authorities.
Where data is transferred outside the UK or EEA, appropriate safeguards will be implemented in accordance with Data Protection Legislation.

Data Security

We take appropriate technical and organisational measures to protect personal data. However, transmission of information via the internet is not completely secure, and we cannot guarantee the security of data transmitted electronically.

Data Retention

We retain personal data only for as long as necessary for the purposes for which it was collected, or as required by law. Data is securely deleted when no longer required.

Your Rights

Under Data Protection Legislation, you have the right to:

request access to your personal data;
request correction of inaccurate data;
request erasure of your data in certain circumstances;
object to or restrict processing;
withdraw consent where processing is based on consent.

For further information, please refer to guidance from the Information Commissioner’s Office.

Cookies

Our website uses cookies to enhance user experience and analyse website usage. You may choose to accept or decline cookies through your browser settings. Please note
that disabling cookies may affect website functionality.

Third-Party Websites

Our website may contain links to external websites. We are not responsible for the privacy practices of such websites and recommend reviewing their privacy policies.

Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be published on this page.

Last updated: 8 June 2022

Complaints

If you have concerns about how we handle your personal data, please contact us in the first instance.

You also have the right to lodge a complaint with the Information Commissioner’s
Office:

Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Telephone: 0303 123 1113